Manage Cash flow

   Debtors and Creditors

• Oversee to ensure that debtors payments are collected in terms of the age analysis and in respect of each debtors agreed contractual term
• Manage to ensure that credit terms are adhered to
• Oversee to ensure that debtors invoices are sent timeously, in the required format, and that they balance back to the statements
• Ensure that the correct charges are reflected and that supporting documentation is available
• Assist the business development team to drive the form of payment to credit card option
• Resolve queries and build relationships with clients to support the inflow of cash
• Oversee reconciliations for correctness, test to ensure that the processes have been properly followed so that payments can be made
• Deal with financial technical issues as escalated by the team

Billing Settlement Plan

• Oversee to ensure that all tickets issued are invoiced and that all queries (debits and credits) are reconciled and paid in respect of Region’s banking
• Oversee to ensure that overdraft limits are adhered to
• Monitor bank accounts to ensure that cash flow is balanced and that there are sufficient funds to pay creditors
• Access funds from call accounts to ensure cash flow is maintained at the required level
• Give instruction to pass the journal and obtain further authorisation as necessary, depending on the required delegation of authority level
• Invest monies into call accounts as appropriate within the company cash management strategy 
• Oversee corporate credit cards expenditure and payments

Payroll

• Oversee the financial aspect of the payroll ensuring that payroll is properly processed and balanced in respect of the Region
• Oversee to ensure that all statutory requirements are fulfilled and that third party payments are made

Statutory Returns (regional and global)

• Compile statutory returns for the Region including Tax, VAT, and payroll related payments
• Provide IATA returns as required

Prepare Management Accounts

• Collate and prepare management accounts for regions on a monthly basis for submission to the Executive Committee
• Ensure that each section of the management accounts balances and reflects the true picture of the Region and that information is accurate  
• Provide written commentary on management information in conjunction with the Head of the Region
• Collate the budget information from all areas of the business (sales, operational costs) and test for reasonability
• Provide feedback to each area and follow an iterative process until resolution and readiness for presentation by the Regional Heads to the board
• Report in writing on variances to budget, with commentary, on a monthly basis
• Provide management reporting in respect of e.g. daily cash flow , weekly age analysis and debtors report
• Analyse the gross profit of the Regions and highlight potential pitfalls to the Head of the Region in terms of financial wellness and achievement of the budget
• Ensure that management accounts are ready for the year end audit
• Assist and support auditors to meet deadlines

On Boarding New Regions 

• Acquire a customer base from the merger and acquisition of a new business
• Ensure a smooth take on of the client that includes
• the correct fee model being utilised and charged
• invoices being in the company’s format with sufficient information
• supporting the  business development team on the take on of new clients
• overseeing to ensure that relationships are built with the new client
• ensuring clients are loaded onto the accounting system properly in respect of financial information such as statements, necessary documentation etc.
• Induct new accounting staff into the processes and procedures

 Manage Department

• Allocate work to the financial shared services team  and ensure the  proper segregation of duties
• Monitor and measure the departmental performance in accordance with the metrics agreed upon
• Liaise with the team leaders directly in terms of quality standards and take corrective action if needed 
• Conduct the Performance Planning Session with direct report and compile the Performance Management documentation in terms of:
• Key Performance Areas
• Personal Development Plan
• Track and monitor performance in accordance with processes, procedures and performance planning documentation
• Initiate pro-active and corrective action as required to ensure service delivery
• Monitor the functioning of the department and continuously provide feedback, coaching and training to ensure that the finance team performs at optimum productivity level
• Manage staff member in terms of day to day issues such as timekeeping, absenteeism, leave and the quality of work produced

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