Job Purpose:

The Receptionist is primarily responsible for managing the front desk daily, performing a variety of administrative support tasks for the Organization and handling smooth operation of the office.

Key Responsibilities:

• Greet and welcome visitors of the office and extend hospitality & provide right guidance by coordinating with relevant staff.
• Answering phone calls in a professional manner and routing calls as necessary by forwarding, screening, taking messages, conveying messages, etc.
• Create and regularly update both internal and external contact list.
• Ensure entire office & premise area is neat, tidy & presentable with all necessary stationaries and materials.
• Receive, sort and distribute mails/ deliveries and maintain the logbook records.
• Maintain office security by following safety procedures & controlling access to office (arranging JAFZA gate pass for visitors/customers/clients, maintaining visitor log book, etc.)
• Order office supplies, stationery and keep inventory of stock.
• Keep updated records of office expenses & costs.
• Update calendars and track the meeting schedules/ meeting rooms.
• Monitor & ensure meeting room protocols are being followed by the staff and ensure meeting rooms are well organized prior to the scheduled meeting.
• Coordinating with Maintenance Team for Facilities related services/complaints.
• Arranging courier [doc/non-doc (Invoice)], filing AWB’s, courier logbook and distributing courier to the concerned person.
• Raising LPO: Stationery, Maintenance and contracts.
• Receive and check invoices (of logistics/suppliers) and forward the same to Finance Department.
• Coordinate with travel agent for issuance of annual leave tickets and business trip tickets, hotel accommodation & visa issuance.
• Review driver schedules & coordinate with drivers to meet various business needs.
• Maintaining the Vehicle Logbook, service records & Vehicle renewal Salik top up and expenses.
• Supervise the Office Boys and their daily/weekly cleaning tasks.
• Perform any other support tasks related to office / front office management as and when assigned.

Job Details

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