About the job

Provide administrative support to the office of the CEO & COO, assist with budget, and project management, and coordinate internal and external communications. Provide consultation on administration issues with associated departments and facilitate interdepartmental coordination.

Job Responsibilities:

– Work closely and effectively with CEO & COO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

– Assist in managing communication of the CEO & COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.

Provide gatekeeper role to the CEO & COO.

– Act as a barometer having a sense for the issues taking place and keeping them updated.

– Research, prioritize, and follow-up on issues and concerns, as assigned, assist in determining appropriate course of action, referral, or response. – Maintain high-level understanding of interdepartmental process as to assist in facilitating appropriate communication.

– Maintain basic knowledge of day-to-day processes of departments under the CEO & COO, to assist in resourcing as needed.

– Maintain effective relationships and communications with departments outside of the Office of the CEO & COO. – Coordinate budget activity through tracking, reconciling and processing: payment requests, capply-dit card purchases, reimbursement claims and budget reports.

Job Details

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