Commercial /Administration Secretary Latest Job In Qatar

We are looking for a Commercial Secretary/Assistant with exerience in Construction projects .

SAP Experience needed. ,

Procurement , Administration  and basic accounts experience needed. 

Driving license will be an advantage .

Work location is in Mesaieed. 

Please share CVs to email id below. 

[email protected]

Job responsibilities as below.

• Verify and check supplier’s invoices prior to registering.

• Disseminate invoices for approval of the authorized signatory

• Upload online payment of invoices after obtaining approval of invoices

• Maintain bank files and invoice register

• to ensure and assist in the timely reporting of the group reporting and local requirements. (Audit, taxation, any relevant local requirements)

• to ensure the company’s asset, liabilities, profit and loss, share capital and equity are correctly stated

• to maintain and highlight the cash flow / position of the company

• Support in liaising with local bookkeeping company and HQ accounts department;

• Support in (commercial) reporting tasks (etc. SCR)

• Support in tracing of insurance / NC relevant tasks

• Support to ensure that all activities are performed in accordance with internal policies and procedures and applicable Anti-Trust legislation and in compliance with company policies pertaining to corruption.

• Deputize for other department roles as requiapply-d by Site Commercial Manager

• Define mobilization and demobilization plan of temporary site facilities 

• Organization and coordination of maintenance and cleaning (e.g. office, outside facilities, car pool, IT, waste).

• Organization and coordination of workplaces and equipment (e.g. office equipment, workplace and IT equipment)

• Site access application / Time Keeping System

• Assistance in case of local health treatments 

• Administration of working hours – preparing all relevant data within his/her area of competence for preparation of the weekly and monthly site reports

• Compilation of contract documents

• Administration of (Site) Access Control System – Registration of personnel

• Assist QA/QC department to send out Invitation of Inspection to client

• office, pantry and aircond maintenance with contactor

• Preparation of letters for subcontractor

• Submit monthly manhours report

• Keeping track of office stationeries and consumables

• Request quotation from supplier/vendors for non-plant material 

• Verifying vendor/supplier invoices

• To welcome new joinees to site office and organize their sitting arrangement

We are looking for a Commercial Secretary/Assistant with exerience in Construction projects .

SAP Experience needed. ,

Procurement , Administration  and basic accounts experience needed. 

Driving license will be an advantage .

Work location is in Mesaieed.

Please share CVs to email id below. 

[email protected]

Job responsibilities as below.

• Verify and check supplier’s invoices prior to registering.

• Disseminate invoices for approval of the authorized signatory

• Upload online payment of invoices after obtaining approval of invoices

• Maintain bank files and invoice register

• to ensure and assist in the timely reporting of the group reporting and local requirements. (Audit, taxation, any relevant local requirements)

• to ensure the company’s asset, liabilities, profit and loss, share capital and equity are correctly stated

• to maintain and highlight the cash flow / position of the company

• Support in liaising with local bookkeeping company and HQ accounts department;

• Support in (commercial) reporting tasks (etc. SCR)

• Support in tracing of insurance / NC relevant tasks

• Support to ensure that all activities are performed in accordance with internal policies and procedures and applicable Anti-Trust legislation and in compliance with company policies pertaining to corruption.

• Deputize for other department roles as requiapply-d by Site Commercial Manager

• Define mobilization and demobilization plan of temporary site facilities 

• Organization and coordination of maintenance and cleaning (e.g. office, outside facilities, car pool, IT, waste).

• Organization and coordination of workplaces and equipment (e.g. office equipment, workplace and IT equipment)

• Site access application / Time Keeping System

• Assistance in case of local health treatments 

• Administration of working hours – preparing all relevant data within his/her area of competence for preparation of the weekly and monthly site reports

• Compilation of contract documents

• Administration of (Site) Access Control System – Registration of personnel

• Assist QA/QC department to send out Invitation of Inspection to client

• office, pantry and aircond maintenance with contactor

• Preparation of letters for subcontractor

• Submit monthly manhours report

• Keeping track of office stationeries and consumables

• Request quotation from supplier/vendors for non-plant material 

• Verifying vendor/supplier invoices

• To welcome new joinees to site office and organize their sitting arrangement

Commercial /Administration Secretary

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